A Beginner’s Guide to Setting Up a Professional Email Hosting with Hostingest Using cPanel

A professional email address, like yourname@yourdomain.com, is essential for establishing credibility and aligning communication with your brand. Hostingest makes setting up professional email accounts simple, secure, and efficient. This guide provides detailed instructions for creating and managing your email hosting using cPanel and Roundcube.

Why Choose Hostingest for Professional Email Hosting?

Hostingest offers a robust platform for professional email hosting, backed by the following features:

• 99.9% Uptime: Ensures uninterrupted email communication.
• Free SSL Encryption: Secure your email accounts with built-in SSL.
• User-Friendly cPanel: Easily manage your email accounts and settings.
• 24/7 Customer Support: Get expert help anytime.

Step 1: Log in to cPanel

1. Log in to your cPanel account.
2. Navigate to the Email section.
3. Click on Email Accounts to access the email management interface.

Step 2: Create a New Email Account

1. On the Email Accounts page, click the Create button.
2. Fill in the required fields:
   • Domain: Choose the domain name you want to associate with the email address.
   • Username: Enter a prefix for your email address (e.g., info, sales, or support).
   • Password: Create a strong password or use the password generator.
   • Mailbox Quota: Specify the mailbox storage limit, such as 500 MB or unlimited.
3. Click Create to finalize the new email account.

Example: If your domain is yourdomain.com, you can create an email like info@yourdomain.com.

Step 3: Access Your Email via Roundcube

Roundcube is the recommended webmail client for Hostingest customers due to its user-friendly interface and advanced features.

Access Roundcube Webmail

1. Return to the Email Accounts page in cPanel.
2. Locate your newly created email account and click Check Email.
3. Select Roundcube as your preferred webmail client.
4. You’ll be redirected to your Roundcube inbox, where you can start sending and receiving emails.

Quick Login to Webmail

For direct access, bookmark your webmail login URL:

• https://yourdomain.com/webmail

Step 4: Configure Your Email on Devices

To access your email on mobile devices or desktop email clients, use the following configuration:

Incoming Mail Server

• IMAP:
  • Server: mail.yourdomain.com
  • Port: 993 (SSL/TLS)
• POP3 (optional):
  • Server: mail.yourdomain.com
  • Port: 995 (SSL/TLS)

Outgoing Mail Server (SMTP)

• Server: mail.yourdomain.com
• Port: 465 (SSL/TLS) or 587 (STARTTLS)

Authentication

• Username: Your full email address (e.g., info@yourdomain.com).
• Password: The password you set during email creation.

Note: IMAP is preferred for syncing emails across multiple devices.

Step 5: Secure Your Email Account

To keep your email safe from cyber threats, follow these security measures:

1. Enable SSL/TLS Encryption
   • Ensure SSL/TLS is enabled for secure communication.
2. Activate Spam Protection
   • Go to Spam Filters in cPanel and enable the spam filtering feature to reduce unwanted emails.
3. Two-Factor Authentication (2FA)
   • Add an extra layer of security by enabling 2FA in the Security section of cPanel.

Step 6: Test Your Email Account

Before using your new email account, test it to ensure everything is working correctly:

1. Send a test email to another email address.
2. Confirm that emails are being delivered successfully and not flagged as spam.
3. Verify that your email account is accessible via Roundcube and your devices.

Roundcube Features

Roundcube simplifies email management with features such as:

• Custom Folders: Organize emails efficiently.
• Filters: Automate sorting for incoming emails.
• HTML Support: Create visually appealing emails.
• Address Book: Store and manage your contacts with ease.

Troubleshooting Common Issues

1. Emails Not Sending: Check your SMTP server settings and ensure the port is correctly configured (465 or 587).
2. Emails Going to Spam: Set up SPF, DKIM, and DMARC records through the cPanel DNS Zone Editor.
3. Mailbox Full: Increase the mailbox quota in the Email Accounts section of cPanel.

Frequently Asked Questions (FAQs)

1. Can I create multiple email accounts?

Yes, Hostingest allows you to create multiple accounts depending on your hosting plan.

2. Is it possible to migrate my old email accounts to Hostingest?

Absolutely! Hostingest provides tools and support for seamless email migrations.

3. What is the difference between IMAP and POP3?

IMAP syncs your emails across all devices, while POP3 downloads emails to a single device and removes them from the server.

Conclusion

Setting up a professional email with Hostingest using cPanel and Roundcube is simple and effective. Whether you’re running a small business or personal brand, a professional email account boosts your credibility and ensures secure communication.

Get started with Hostingest today and elevate your business communications! Visit Hostingest.com for more details, or contact our 24/7 support team for assistance.